A MAJOR CHALLENGE with any #worksquad is making sure you’re all available for meetings at the same time—especially if you’re working in various time zones. Google Calendar makes it a little easier. This tip requires everyone on your team to apply the same settings to their calendars, but it’ll ensure your meetings don’t fall prey to schedule dysfunction.
This tip does involve each person on your team making their calendar public—at least to other members of the team. This may feel like an invasion of privacy, but there’s a way to do it without broadcasting your every move.
How to Create a Shared Calendar in Google Calendar
Go to calendar.google.com and find the “My calendars” menu in the left column.
Click the box with the downward-pointing arrow next to “My calendars.” Select “Create new calendar” from the drop-down menu.
After you fill in a name and description for your calendar, you have several sharing options. You can make the calendar public and accessible via Google searches by checking the “Make this calendar public” box. If you do, it’s probably a good idea to also check the box next to “Share only my free/busy information” to keep your schedule details private.
Better yet, you can share the calendar only with certain people. Enter each email addresses in the “Share with specific people” field, and click the “Add person” button to add more invitees. You can also adjust the privacy settings for invitees with the “Permission settings” drop-down menu for each email address you invite.
That will create a shared calendar that your entire team can view and add to, but individual team members will likely have their own calendars. They’ll need to take a few extra steps for the best collaboration features.
How to Share Your Google Calendar With Others
To make your own calendar visible to the rest of the team, find the “My calendars” menu.
Click the box with the downward-pointing arrow next to your personal calendar. Select “Calendar settings” from the drop-down menu.
On the calendar settings page, click the “Share this calendar” tab at the top.
You may either make the calendar public (and hide the details of your schedule) or share your calendar with certain people. To share it with certain people, enter their email addresses in the “Share with specific people” field. Remember to adjust the permission settings for each person you share your calendar with.
Once everyone on your team is sharing their calendar, scheduling an event with no conflicts is much easier. When you create any calendar entry, simply enter the invitees’ email addresses in the “Add guests” field on the right side of the page. Then click the “Find a time” tab to see when everybody’s free. No excuses!
Of course, not everyone uses Google Calendar, but there are easy ways to make it work with Outlook or the calendar on your mobile device. When you create or accept a calendar entry on any other program, send an invite to the address associated with your Google Calendar. You can also copy calendar events to another Google Calendar by clicking the “More Actions” drop-down menu and selecting the appropriate calendars.
You can “unsend” emails in both Gmail and Inbox by Gmail, but there’s a key difference between the two email experiences. Gmail gives you more options and more time to second-guess that message, but your unsending powers are limited to the desktop version of Gmail. With Inbox, the feature is available on the mobile app and enabled by default, but you’ll generally need to be quicker with that “Undo” finger.
How to Enable and Configure “Undo Send” In Gmail
In Gmail, you’ll need to make sure the “Undo Send” option is enabled in your settings. It’s only accessible in the desktop/browser version of Gmail.
First, click the cog icon in the top right corner. Select Settings from the drop-down menu.
Under the “General” tab, scroll about a third of the way down the page and find the “Undo Send” settings.
Make sure the box next to “Enable Undo Send” is checked. You can adjust the number of seconds you’ll be able to un-send your message in the drop-down menu below. You can select 5, 10, 20, or 30 seconds.
After making your selections, make sure to scroll to the bottom of the Settings menu and click the “Save changes” button.
Now, after you send any message, a notification will appear under the search box at the top of your Gmail window. It’ll read “Your message has been sent,” with a clickable link to undo the send right next to that text. Click “Undo” to un-send any message.
In Inbox, the Undo feature is active by default. However, you only have about seven seconds to decide whether you want to pull the message back. The “Undo” option also appears in a different place: In the bottom left corner of the screen in the desktop/browser version, and at the bottom of the screen in the mobile apps.
Niciun comentariu:
Trimiteți un comentariu